Although it’s never been the dominant program in Microsoft’s Office suite, PowerPoint for Mac has enjoyed considerable success riding on the coattails of its Windows counterpart. But I was disappointed that PowerPoint 2008, the last major upgrade, missed opportunities to leapfrog Keynote, Apple’s homegrown slideshow software.
PowerPoint for Mac 2011 remedies many of my complaints by combining compelling new features with a revamped interface that makes it easier than before to develop dazzling presentations quickly.
A better interface
Microsoft's Ribbon is a core user interface element in all of the Office programs. The Ribbon sits at the top of the document window and provides quick access to the most commonly used tools. Its toolset changes based on what you're working on in the document.
I haven’t been a fan of the Ribbon in any of the Office apps for Windows, so I was pleasantly surprised by its implementation in PowerPoint for Mac 2011. The Ribbon provides instant access to most of PowerPoint’s tools and functions without being too obtrusive. Unlike the Windows implementation of the Ribbon, which you can hide only by clicking an arrow at the top right, the Mac version disappears when you click on any active tab.
A handy new control lets you adjust the size of slides in the Normal and Slide Sorter views. That’s much more convenient than the toolbar’s magnification menu, which is still there. For users who prefer not to reach for the mouse, new keyboard shortcuts let you zoom in or out in 15 percent increments. With these changes, PowerPoint’s view options are considerably more flexible than Keynote’s.
Another interface enhancement makes it easier to work with busy slides that contain multiple overlapping objects. In addition to conventional commands that let you move individual elements forward or backward, PowerPoint 2011 sports a clever new view that displays every object on the slide on a series of translucent sheets that appear to float on the screen. As you mouse over each one, it lights up and a number indicating its position appears in the corner. You drag the pane to move the object on it toward the front or back.
In addition to helping you keep track of objects on individual slides, PowerPoint 2011 helps you organise complex presentations by placing related slides in sections in the navigation pane. Although you can similarly arrange slides hierarchically in Keynote, only PowerPoint lets you name each group of slides.